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Anguilla Archaeological and Historical Society Limited

MINUTES OF A BOARD MEETING

HELD AT YOUTH AND CULTURE CONFERENCE ROOM ON 11 MAY 2010

 

PRESENT:

Kenn Banks              President

Steve Donahue          Treasurer

Bob Conrich              Member

Don Mitchell              Secretary

 

ABSENT:

           Joash Proctor           Member

           Aileen Smith              Vice President

          

1. Commencement: The meeting began at 4:30 pm. 

 

2. Agenda: The following Agenda was adopted:

 

AGENDA

1.              Minutes of the meeting of 9 March and 6 April 2010

2.              Planning for AGM

3.        Heritage Trail

4.        Fountain Cavern

 

 

3. Adoption of Minutes:  The Minutes of the meeting of 9 March and 6 April were deferred to the next meeting.

 

4. Planning for AGM 2010:  It was agreed to hold the AGM on 16 June 2010 at the Soroptomist Hall at 7:00 pm.  Don will draft the Notice incorporating the Agenda.  Steve will email the notices to members.  Don will mail local members.

 

5. Heritage Trail:  Members discussed the news that Cheddi is now charging US$5,200.00 for sand blasting the 142 characters and logo onto the 10 marble placques for installation on the 10 boulders.  The total budget is now US$9,000.00, when it had originally been US$3,400.00.  The budget prepared by Lilli and circulated earlier today is annexed hereto as Appendix 1. The Governor's office has covered this original amount, and it was agreed that the Society would contribute US$1,000.00.  Scott Hauser has donated US$250.00.  Lilli has obtained pledges of US$4,000.00.  These pledges would, if collected, cover the total cost.  Concerns were expressed at the risk of going ahead with the sand blasting when it was not certain that funds could be raised to cover Cheddi's bill.  It was agreed that Steve would request of the Heritage Trail Committee an assurance that the pledges are firm enough to be reliable, as the Society does not have the funds in its accounts to cover any overruns.

 

6. The Fountain Cavern:  Kenn reported that Karim has requested that the Society head a public presentation on the importance and history of the Fountain Cavern.  Bob agreed to contact John Crock to inquire whether he is likely to be in the region in the next few months and would he be willing to give a public presentation on the history and significance of the Fountain and an explanation of why it is important to preserve it for future generations by ensuring that the public are prohibited from entering it until it is made secure from vandalisation.  It was also agreed that the Society should find an opportunity to display the valuable artifacts that are held in the NBA vault, as they have not been displayed for nearly a decade.

7. Date of next meeting and adjournment

(a) Next Board Meeting to be on Tuesday 1 June at 4:15 pm at the same place. 

(b) The meeting adjourned at 6:15 pm

 

 

 

Submitted: Don Mitchell CBE QC

 

APPENDIX 1

Budget for Heritage Trail Project

 

Donor

           Amount Pledged

Date Received

Governor’s Office

$3400

Gina Brooks and Descendants of Evangelist Brooks

  $500

Steve Hauser                             

                            $250

$250 May 7th

Trophy Properties

$1000

Shoal Bay Corp

  $500

KoalKeel and the Gumbs Family

  $500

Will Fleming- Anguilla Great House

  $500

Children of John Edward Brooks, “Dorack”

  $500

Anguillian newspaper

  $500

$7650

Expenses

Brochures

  $900.06 tbc

Directional Signs

$2490 tbc

Engraving

$5408.65 tbc

Installation of Plaques

  $200 tbc

$8998

       

 

 

 

 

 

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