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Anguilla Archaeological and Historical Society Limited

BOARD MEETING

HELD AT YOUTH AND CULTURE CONFERENCE ROOM ON 7 OCTOBER  2008

 

PRESENT:

Kenn Banks

Bob Conrich

Steve Donahue

Don Mitchell

 

ABSENT:

            JoAsh Proctor             ]

            Graham Crabtree        ]           with apologies

            Aileen Smith                ]

 

1. Commencement: The meeting began at 4:30 pm. 

 

2. Agenda: The following Agenda was adopted:

 

AGENDA

1.         Adoption of Agenda

2.         Adoption of the Minutes of 2 September 2008

3.         Matters Arising

4.         Correspondence

5.         New Business

6.         Any Other Business

7.         Adjournment

 

3. Adoption of Minutes of 2 September 2008

The Board Minutes of 2 September 2008 were unanimously adopted. 

4. Matters Arising from the Minutes of 2 September 2008

The following matters arising were dealt with, and the person responsible for follow up action indicated:

 

(a). Christmas Cards Secretary Don reported that he had delivered sample copies to various legal chambers as he had promised.

 

(b).  Membership Cards The sample card circulated by Secretary Don was approved.  It was agreed that when each card was being issued it should be completed to indicate that it was valid until the next annual general meeting.

 

(c).  Old Cotton Gin Factory In the absence of Aileen, there was no report.

 

(d).  ANT Bill Treasurer Steve reported that a draft Bill had been reviewed by the Council of ANT.  It will remove the power of the Society to appoint two Council Members, and the Council will be reduced from 9 to 7 persons.

 

(e).  Website Treasurer Steve reported that the website is now up and running, and he has placed new material on it.  He requested historical photographs and other material suitable for putting up.

 

(f).  Cap Juluca Project President Ken reported that he had written a letter of 6 October to Mr Hans Maissen, Cap Juluca's Assets Manager, suggesting a rescue dig to coincide with the visit of Dr John Crock and his students from the University of Vermont in 2009, and offering to provide an exhibit at the hotel of some of the more interesting artefacts recovered.  A copy was placed on the secretary's file.

 

(g). NBA Safety Deposit Box Treasurer Steve reported that he had not yet received a copy of the list form the ANT, and would follow up.

 

(h). Report from Treasurer Treasurer Steve noted that he had circulated members of the board by email with a report on the Society's financial position as promised.  A copy of it is attached to these Minutes as Appendix 1.

 

(i). Canon Canning's Slides Secretary Don was authorised to contact Governor Godden to discuss and report back.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Members

 

 

 

 

 

 

 

 

 

Steve

 

 

 

 

 

 

Don

 

5.  Correspondence - None

 

6.  New Business - None

 

7.  Any Other Business - None

 

8. Date of next meeting and adjournment

(a) Next Board Meeting to be on Tuesday 4 November at 4:15 pm at the same place. 

(b) The meeting adjourned at 6: p00m

 

 

 

 

Submitted: Don Mitchell CBE QC

 

 

APPENDIX 1

 

Banking Summary - YTD (US$)

 

1/1/2008 through 10/20/2008

 

INCOME

Interest Inc                    $23.41

Membership                  $2,178.21

Other Inc                       $ -

TOTAL INCOME $2,201.62

 

EXPENSES

Uncategorized               $ -

Advertizing                    $193.00

Hall Rental                    $18.66

Merchandise                  $ 805.00

P.O. Box                       $156.72

Utilities

Internet                         $ 51.59

 

TOTAL EXPENSES            $1,224.97

 

OVERALL TOTAL             $976.65

 

Account Balances - As of 10/20/2008

NBA -    EC$ Account     $962.77

NBA -    US$ Account     $3,515.76

 

TOTAL Bank Accounts $4,478.53

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