Anguilla Archaeological and Historical Society Limited

BOARD MEETING

HELD AT YOUTH AND CULTURE CONFERENCE ROOM ON 12 AUGUST 2008

 

PRESENT:

Kenn Banks

Bob Conrich

Steve Donahue

Don Mitchell

JoAsh Proctor

Aileen Smith

 

ABSENT:

Graham Crabtree

 

1. Commencement: The meeting began at 4:30 pm.

 

2. Agenda: The following Agenda was adopted:

 

AGENDA

1. Adoption of Agenda

2. Adoption of the Minutes of 1 July 2008

3. Matters Arising

4. Correspondence

5. New Business

6. Any Other Business

7. Adjournment

 

3. Adoption of Minutes of 1 July 2008

The Board minutes of 1 July 2008 were unanimously adopted.

4. Matters Arising from the Minutes of 1 July 2008

 

4.2(ii). Reinstatement of Company In Graham's absence this item was deferred.

 

4.2(iii). Christmas Cards Steve circulated draft cards of the Aileen's painting of the Old Court House at Crocus Hill. The printing cost was US$.75 each. After discussion, it was agreed that he should order the first 1,000 to be printed.

 

He would negotiate for a reduction for bulk printings.

 

It was agreed to offer them for sale at the following prices:

1 US$1.50

50 US$1.25 each

100 US$1.00 each

 

Bulk orders with an internal imprint: US$1.50 each

 

Permission to send a digital version: US$200.00

 

Aileen and Steve offered to wrap some packets for sale by the hotels.

 

Steve will notify members of the Society when the first 1,000 have been printed so they can put in their orders and help with distribution.

 

4.2(iv). Membership Drive Ken reported that he had a cheque from Rhona Richardson which he would deliver to the Treasurer.

 

Steve reported that the Society had a total of 15 new members.

 

4.2(v). Historic Signs Members had not done any further work in preparing the inscriptions.

 

4.2(vi). Booklet Aileen reported that she had collected from her daughter in Atlanta a CD of material and two folders of proposed contents. The original photographs and other materials are in storage in Atlanta. She delivered the CD and the folders to the Secretary who undertook to review them and to report to members.

 

4.2(vii). Lilli Grout's Visit Bob reported that Ms Grout is working on a short trip report for us. He would report to the next meeting.

 

4.2(viii). Representative to ANT Steve reported that Bob's nomination had been communicated to the ANT Council, and he was now receiving communications.

 

6(a). Museum Company Don reported that he had searched the Land Registry for a record of any lease of the old Customs Building to either the Museum Company or the Society. There was no lease registered in the Land Registry. No further action was discussed.

 

6(b). AMR law suit and El Buen Consejo Aileen reported that she, Don and Ken had met with Michel Faligant of AMR. He had advised that the AMR shareholders in the USA had no further interest in the company or the law suit. She had done a search of the Companies Registry and had obtained a copy of the Certificate of Dissolution of the company. Don advised that so far as he could recall, the company's assets now vested in the Crown in trust for the shareholders who would lose any interest after some 20 years had passed and they had not applied to put the company back on the Register. No further action by the Society was contemplated.

 

6(c). Cap Juluca Project Ken reported that the owner had not been back on island, but he had asked the Personnel Manager to let him know that we wished to discuss the archaeology of the site with him when he returned. He would report to the next meeting.

 

Steve reported that renovations of the existing buildings had commenced.

 

Bob reported that John Crock had advised that he had no plan of the Indian Site.

 

6(d). Victoria Stapels-Johnson Bob reported that he had written to her and had received a letter in reply. No further action required.

 

6(e). NBA Safety Deposit Box Kenn reported that he had taken the letter concerning the Society's ownership of the box to the bank.

 

Steve reported that he had not yet asked Farah of the ANT to prepare a copy of the inventory list for the Society's files. He would do so by next meeting.

 

6(f). ANT Retreat Steve reported that the Trust had decided not to invite others to their retreat, which will be held in late August.

 

7. Report from Treasurer Steve had no report on the current status of the Society's finances, but would have one by the next meeting.

 

8. Circulating Minutes It was agreed that the Secretary should only circulate the Board Minutes to the general members after they have been approved at a subsequent Board meeting.

Action

 

Graham

 

 

Steve

 

 

 

Steve

 

 

 

 

 

 

 

 

 

 

Aileen

Steve

Steve

 

 

Ken

 

 

 

 

Members

 

 

Don

 

 

 

 

 

Bob

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ken

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Steve

 

 

 

 

 

Steve

 

 

 

Don

 

5. Correspondence - None

 

6. New Business

(a) Acknowledgment for new members Steve reported that he had sent a general acknowledgment to each new member. He wondered if there was not some more substantive acknowledgment that should be made. After discussion, it was agreed that some kind of membership card should be prepared and given to all members. Don would have a draft prepared for printing on a business card programme, and would circulate to members for approval.

It was also agreed that Lilly Grout's trip report would be the sort of report that should be sent to all members.

Steve would send all members an email with a picture of the Christmas Card inviting purchases.

(b) Website Steve suggested that it was appropriate for the Society to develop and maintain its own website. It would cost about $50.00 per year. It was agreed That he would set up a draft and circulate to members.

(c) Email address Steve proposed that it was time for the Society to have its own email address. It would come with the website. He could set it up so that it could be operated both by the Secretary and the Treasurer. This was agreed.

 

 

 

 

 

Don

 

 

 

 

 

Steve

 

 

 

Steve

 

 

Steve

Don

7. Any Other Business -

(a) Stuff for Sale Aileen enquired whether there were any cups or T-shirts of the Society in storage that might be sold at the Governor's annual party. Steve undertook to search the boxes to see if there was any suitable stuff.

 

 

 

Steve

8. Date of next meeting and adjournment

(a) Next Board Meeting to be on Tuesday 2 September at 4:15 pm at the same place.

(b) The meeting adjourned at 6:15 pm

 

 

 

 

Submitted: Don Mitchell CBE QC