Anguilla Archeological and Historical Society Limited

ANNUAL GENERAL MEETING HELD AT THE TEACHERS' RESOURCE CENTRE IN THE VALLEY ON 24 MARCH 2009

 

PRESENT:


Banks

Kenn

Banks

Phyllis

Conrich

Bob

Crabtree

Alex

Crabtree

Graham

Donahue

Steve

Donahue

Suzie

Douglas

Nik

Franklin

Larry

Liebaers

Jan

Mitchell

Don

Mitchell

Margaret

Randall

Fred

Richardson

Carol Anne

Richardson

Wycliffe

Rogers

John “Bob”

Rogers - Liebaers

Renee

Smith

Iain

Smith

Aileen

 


 

1. Commencement:  The meeting began at 7:45pm. 

 

2. Introduction and Welcome:  President Kenn Banks chaired the meeting and welcomed all present.

 

3. Adoption of Agenda:  The following agenda was adopted unanimously.

AGENDA

1          Introduction and Welcome

2          Adoption of Agenda

3          Minutes of last AGM

4          Matters arising

5          Treasurer’s Report

6          Report of Board of Directors

7          Elections

8          Any other business:

i. Presentation of the “Lydia Gumbs Memorial Award”

ii. Presentation by John “Bob” Rogers: The Anguilla Revolution, a personal perspective.

9          Adjournment

 

4. Adoption of Minutes:  The minutes of the previous annual general meeting of 25 March 2008 which had been circulated to all members by email and copies distributed at the door were unanimously adopted. 

 

5. Matters Arising:  On a question raised by Mr Nik Douglas, the President explained that the company had been restored to the Register by Mr Graham Crabtree who was providing corporate services to the Society free of charge.

 

6. Treasurer's Report:  Treasurer Steven Donahue reported on the status of the finances of the company.  A copy of his report marked Appendix 1 and is attached to and forms part of these minutes.

 

7. Report of the Board of Directors:  President Kenn Banks delivered the Report.  A copy of it is marked Appendix 2 and is attached to and forms part of these minutes.

 

8. Elections.  The Board of Directors formally stood down and joined the members on the floor of the hall.  Mr Wycliffe Hodge on the invitation of the members present assumed the chairmanship of the meeting and conducted the election process.  On a motion unanimously adopted the previous Board, less Mr Crabtree who had indicated his intention to stand down, was unanimously re-elected to the offices they previously held.  According to the company's by-laws, the officers will serve for a term of two years and the two ordinary Board members will serve for a term of one year. 

 

9. Any other business:

            (i) The Lydia Gumbs Memorial Award:  President Kenn Banks announced the award to the Rendezvous Hotel for the year 2009.  He explained that the late Mrs Lydia Gumbs was a Member Emeritus of the society along with Nik Douglas.  The Board had decided to make the award annually.  It was to go to any organisation or group that had assisted the work of the society in the previous year.  Rendezvous Bay Hotel, of which Mrs Gumbs had been a part-owner, had assisted the Association in funding a archaeological rescue dig on the hotel property last year.  The dig had been conducted by Dr John Crock of the Vermont University and his students.  Many Amerindian artifacts and remains had been discovered and were being preserved.  He read the wording on the placque that the Board had decided to award to the hotel.  On a suggestion from the membership it was agreed that the Vermont University be recognised and thanked for its work with studying archaeologically important sites on Anguilla.

 

            (ii) Presentation by Mr John “Bob” Rogers.  Mr Banks introduced Mr Rogers to the audience and invited him to the podium to give his talk.  He described Mr Rogers as one of the heroes of the Anguilla Revolution who had been a member of the original Peacekeeping Committee and served for five years as a Nominated Member of the Anguilla House of Assembly.  Mr Rogers then delivered a spell-binding talk that lasted for over an hour on his participation in the events that led up to and that occurred during the Anguilla Revolution.  The talk was video-recorded by Mr Wycliffe Hodge who promised that CDs would be made available to members of the Society and of the public.

 

10. There being no further business, the meeting ended at 10: 15 pm.

 

 

 

 

Submitted: Don Mitchell CBE QC

 

APPENDIX 1

 

OPENING BALANCE

$3,501.88

INCOME

 

     Interest Inc

$32.35

     Membership

$2,178.21

     Merchandise Sales

$147.50

     Other Inc

$0.00

     TOTAL INCOME

$2,358.06

 

 

EXPENSES

 

     Uncategorized

$0.00

     Advertising

$503.00

     Hall Rental

$18.66

     Merchandise

$872.50

     P.O. Box

$156.72

     Utilities

$51.59

     TOTAL EXPENSES

$1,602.47

 

 

ENDING BALANCE

$4,257.47

 

 

 

APPENDIX 2

 

REPORT OF THE BOARD OF DIRECTOR’S 2008-2009

 

After years of dormancy the Anguilla Archaeological and Historical Society held its first AGM for some years in March of 2008. The interim board elected at that AGM was tasked with re-establishing the organisation in keeping with its articles of association. This report will in main revolve around the efforts and activities carried out to effect that revival.

 

As agreed by those present, the election of members to the interim board was not in keeping with the constitution as officers were not elected.  The first order of business of the new board was therefore to select officers from among themselves to fill the roles.

 

The following division of the offices was agreed.

            President                     Kenn Banks

            Vice President                Aileen Smith

            Treasurer                     Steve Donahue

            Secretary                     Don Mitchell

            Members                     Bob Conrich, Joash Proctor, and Graham Crabtree

In the succeeding months the board concerned itself with regularizing the status of the company which had been struck of the Companies Register for non filing of annual returns for several years. The board was able to negotiate with that office for the waiving of most of these fees and had the company reinstated with the kind assistance of C.E.G Ltd.

 

The companies banks accounts which had been declared inactive were also revived and new signatories added.

 

In order to keep members informed a website has been now been created. The site is still limited in content, but it is intended to contain minutes of board meetings, news letters, archaeological papers, reports on activities and links to related sites  

 

During the year the board facilitated the visit of  Ms Lili Grout to Anguilla on a research visit as part of her PHD programme at the University of Southampton in Heritage Management.  While in Anguilla she met with several stakeholders we including representatives from the Fisheries Department and Anguilla’s Youth Ambassadors, politicians ,teachers, educators, historians and the public at large.

 

Her research has identified at least 27 shipwrecks which sunk around the island.  She will be leading a Shipwreck Survey Project in Anguilla later this year which will also be facilitated by the AAHS   It is hoped that the survey findings may form the basis of a continuing relationship between the University of Southampton and AAHS. Further information on Ms Grout visit can be found on our website.

 

Due to the roving escapades of Bob Conrich on the internet the board became aware that artefacts from the wreck El Buen Consejo belonging to the people of Anguilla were up for sale on ebay. With the assistance of Dr John Crock of the University of Vermont, we were able to cooperation of US law enforcement including the FBI in have these medallions recovered.  We understand the FBI is carrying out investigations to try to recover others.

 

The Board has approach the owner of Cap Juluca Hotel to carryout a rescue dig prior to any major expansion of the hotel. While the details have not been agreed we have had encouraging exchanges and hope to have the services of Dr Crock to lead this activity.

 

Due to the agitation of the board the archives room of the house of Assembly has now been organised for the better security of the document store there. Members of the board are expect to meet with the speaker to decided on the further improvement and better utilisation of the space. 

 

The board was appalled to learn that the cotton gin equipment at the Old Factory Building was removed from location and designated for disposal at the solid waste landfill.  We were however please to learn that Mr Collville Petty of the Heritage Museum was able to rescue the equipment before it was disposed.

 

An issue of Christmas cards were published this year using artwork created by one of the board members Mrs Aileen Smith.  The depiction was of the Old Courthouse building as it stood on Armistice Day 1919.

 

The board is in the process of producing a new Archaeological Review. Assistance is required for the writing of articles to complete the project.  Ms Adelle Smith, the daughter of board member Aileen, is doing the layout and graphical work pro bono.

 

While last was not a very active one for members we anticipate that with the underwater shipwreck survey in June and the possibility of involvement in the archaeological rescue at Cap Juluca there will be many opportunities for members to get involved.  The Board will also be organising regular general meetings to present topics of interest to the membership and we invited you to be there.

 

Kenn Banks

President